Date: Saturday, August 17, 2019 at 10:00am
Location: Beauty Bay Estates Common Area
Members present:
Bill Braid (Director, President), Barbara Christofferson (Director, Vice President), Fred Henkel (Director), Wayne Christofferson (Director), Angela Brown (Secretary/Treasurer), Don Abbott, Walter Babich, Joe & Patty Bordelon, Renee Bordelon, Kathy Braid, Cory & Debbie Bridges, Jerry Robinson, Tammy Doolittle, Verna Henkel, Bruce & Deborah Jacobs, Eric & Cheryl Nowoj, Amber Ochoa, Scott Odell, Joseph & Gina Ormonde, Dennis, Susan & Janice Purdy, Joe & Ruth Rush, Danny & Elaine Say, Daniel Sturgis, Kyle Zacher
Five (5) Members submitted proxy votes to be used in their absence.
Non-members present: Marilyn Bagley represented Larry & Marie Hensley; Aubrey Canfield represented Brad & Carol Canfield.
Quorum was met, and the meeting called to order at 10:00am.
Introductions were made, and new members were welcomed to the association.
Approval of the 2018 Amended BBHOA Annual Meeting Minutes: Motion to approve meeting minutes was made by Verna Henkel. Motion was seconded and carried without dissent.
Treasurers Report: Joe Rush asked for more detail on attorney fees and Verdis fees. It was reported that these fees were related to the Beauty Bay Drive easement. A few Members expressed dissatisfaction to using attorneys. Elaine Say expressed that the process is underway, and we need to have everything legal to protect the HOA especially with the imminent sale and development of the Flowers property.
Patty Bordelon expressed dissatisfaction that the balance from the 2018 statement was not included on the 2019 financial report.
Unfinished Business:
Road Maintenance: Members expressed gratitude to the Road Committee for the great job on the upgrade of Beauty Bay Drive. Some “wash boarding” of the surface is already occurring. A few Members need to be mindful of their speed to help preserve the road surface. It was also suggested to request drivers of delivery trucks such as FedEx and UPS to slow down.
Road Committee Members: Cory Bridges, Wayne Christofferson, Fred Henkel and Tim Ochoa
Snow Removal and Sanding: At the request of Kyle Zacher, the Road Committee is to contact the snowplow driver to review if Scenic Bay Dr. has had enough improvements to allow plowing this winter.
Web site: A few Members expressed dissatisfaction with the cost for web page development. A few Members did not receive their first web page invite. Angela to resend invites to those that request them.
Beauty Bay Drive Easement: Barbara Christofferson presented developments so far with Verdis, the company coordinating the project between the different parties involved. A survey is required for one of the property parcels. The Board will be working directly with the Surveyor in order to reduce cost. Once the project is completed the Board is confident that all legal aspects will be covered and there will be no future legal issues.
Non-members of HOA on Beach and Docks/ Community Rules: Debbie Bridges presented on behalf of the Common Area Restriction Use Committee. The Committee sent out a survey via SurveyMonkey to Members at the end of July to gauge the feeling of the Membership with regard to restricting common area use to renters. Twenty six (26) responses were received out of possible thirty six (36) responses (our HOA has 36 Members). The question options and results were as follows:
- Change our Bylaws to prevent Members from allowing renters to use the common area. This option received 9 responses or 25% of Members.
- Change our Bylaws to prevent Members from allowing renters to use the common area with the exception of a renter with a 12-month lease. This option received 12 responses or 33.4% of Members.
- Continue “reactive measures” by Members such as: calling a Board member to report problems, confronting renters, requesting behavior changes…. This option received 5 responses or 13.9% of Members
10 out of 36 or 27.8% of Members did not respond to the survey.
Based on the survey data, Debbie presented potential changes to the wording of the Bylaws. Appendix A.
Patty Bordelon moved “to vote on the wording as presented”. Elaine Say amended the motion “to vote on the wording as presented if legally approved”.
Motion seconded. Motion adopted with 27 votes for Yea and 21 votes for Nay.
Once wording is approved with legal consultation Members will be notified and required to vote if there is a proposed change to the Bylaws.
New Business:
Beauty Bay Development: Bill Braid reported there were no updates since the meeting at the developer’s office on July 29, 2019. A video recording of that meeting has been made available to Members via Dropbox. Secretary will send out the link if Member makes a request.
Letter from Rod & Gail Rogers: Rod was not in attendance at the meeting. The letter was read into the minutes by Patty Bordelon. Appendix B.
Response to the Letter: Barbara Christofferson stated the accusations in the letter were unfounded. The properties in question were legally incorporated into Beauty Bay Estates as per Annual Meeting Minutes of 2009 and 2010.
Mailboxes: Board will order another mailbox when funds become available. Cost of purchase and installation of a new mailbox will be in the range of $1400 – $2000. Members wishing access to a mailbox will pay the HOA $100 to help defray cost.
Beauty Bay HOA assessments: HOA dues to remain at $165.00 per lot.
Dock fees will increase by $50/year. The annual fee will be $200 per boat slip beginning 2020.
Other Business:
Patty Bordelon expressed displeasure about the due date of January 15 for HOA dues and also the late fees applied if dues are received after that date. The Bylaws (Article X) dictates when invoices for HOA dues are sent to Members. They are typically sent in October.
Patty moved that “if dues are postmarked by the due date it is considered a timely payment”. Motion seconded by Joe Rush. Motion passed.
Election of Board Members and Officers:
Two Board of Director positions were up for vacancy/re-election.
Three (3) Members were nominated as follows:
Bill Braid was nominated by Wayne Christofferson. Nomination seconded by Verna Henkel.
Renee Bordelon was nominated by Patty Bordelon. Nomination seconded by Debbie Bridges.
Joe Rush was nominated by Cory Bridges. Nomination seconded by Patty Bordelon.
Renee Bordelon and Joe Rush were voted in as the two new Directors.
Secretary/Treasurer position was up for vacancy/re-election.
Angela Brown was nominated by Bill Braid. Nomination seconded by Jerry Robinson.
Patty Bordelon was nominated by Debbie Bridges. Nomination seconded by Joe Rush
Patty Bordelon was voted into the Secretary/Treasurer position.
Architecture Committee: Eric Nowoj, Danny Say and James Everett are the new committee members.
A huge “Thank You” goes out to our volunteers for road work, dock work and everything in between and making Beauty Bay a nice place to live. Thank you!!
Meeting adjourned at 12:15pm
Angela P Brown BBHOA Secretary/Treasurer