Attendees: Debbie Bridges, Corey Bridges, Jerry Robinson, Angela Brown, Tammy Dolittle, Bill Braid, Joe Rush, Renee Bordelon, Barb Christofferson, Wayne Christofferson, Patty Bordelon
Absent: Fred Henkel
Bill Braid brought the meeting to order at 1:07 pm. He suggested the first order of business should be to elect a new Board President and Vice-President. Renee Bordelon was nominated and approved as President of the Board, and Joe Rush was nominated and approved as Vice President of the Board.
Renee Bordelon stated the purpose of this meeting was to transition Board business from the out-going board to the incoming board. Renee suggested the first order of business should be the Secretary/Treasurer transition. Patty Bordelon mentioned that Angela and she had met with the bank and had some paperwork for the outgoing Board to sign. The documents were produced and signed and Angela said she would take the documents to the bank. Angela also stated that the pertinent records related to the bank and other BBHOA business would be transferred to Patty at the conclusion of this meeting.
Joe Rush stated he had found some discrepancies in the roll-forward of the ending Bank Balance reported in July 2018 and the ending balance in August 2019. Some discussion followed. Patty stated she would review the bank statements and prepare a reconciliation. That reconciliation will be forwarded to the Board when concluded.
Debbie Bridges raised concerns about the impact of the upcoming payment to Sawtooth Land Surveying on the bank balance. Renee stated that Tammy Dolittle had agreed to pay 50% of the bill and would provide that check at the conclusion of this meeting. Other upcoming expenses were discussed and it was determined that all other expenses, to the extent possible, would be delayed until the dues were collected in January.
Concluding that there was no further Secretary/Treasurer business to discuss, Renee opened the discussion related to the need for the services of Sawtooth Land Surveying. Barb Christofferson led a discussion about the history of the easement isse, the private parties and public agencies involved, and where the issue now stands. The bottom line is an exact legal description and map of the property on the south side is required. That is the purpose of the Survey. When Sawtooth Land Surveying has completed that, the information will be given to Verdis, who will compile all of the information, place an advertisement in the paper for 30 days and present it to the County Commissioners at their Oct 15 meeting. The Commissions have indicated that they will then dedicate the property. The Board of Directors agreed to pay Sawtooth Land Surveying a deposit of $2,500 and will accept Tammy Dolittle’s reimbursement of $1,250.00. Further, the Board discussed the possible need to ask homeowners to pay the 2020 annual dues early, as the final bill from Sawtooth Land Surveying may deplete the bank account before the first of next year.
Angela raised a question regarding the Restricted Use of Common Area for renters that was discussed at the Annual Meeting. The 1971 CC&R’s stated that no commercial property would exist in the BBHOA except for Floyd’s lot. The 1973 CC&R’s omitted the exception. Angela asked if the 1973 CC&R’s superseded the 1971 CC&R’s, or if that lot was “grandfathered” in and could be used as commercial property. Barb Christofferson said there is a specific Statute that addresses grandfathering of property rights and referred the Board of Directors to the documents in the BBHOA files for an further explanation of that Statute. Patty said she would research it. Barb also said that the attorney Erica who had advised the Board in the past may have some notes and Barb would ask her.
Renee asked if there was further discussion. None followed and the meeting was adjourned at 2:51 pm.