Date: Wednesday June 10, 2019
Location: Coeur d Alene Public Library – Gozzer Room
Members Present:
Bill Braid (Director; President), Barbara Christofferson (Director; Vice President), Fred Henkel (Director), Wayne Christofferson (Director), Angela Brown, (Secretary/Treasurer)
Quorum was met.
Proceedings:
Meeting was called to order at 1:00pm by Chair, Bill Braid
Approval of Meeting Minutes: A motion to approve the meeting minutes from April 3, 2019 was made by Bill Braid. Motion seconded. Meeting minutes were adopted.
Unfinished Business:
BBHOA vs Flowers access boundary dispute: Members of the Board met with Verdis, the East Highway District and other parties involved to determine the most acceptable method to everyone for the land transfer. Much progress is being made in moving forward. The final step is to provide a 30-day public notice for input followed by discussion with the County Commissioners. The Board is hopeful we will be on the July or August docket.
Payment for the process was discussed. Tammy has agreed to pay half the final bill.
Bill Braid made the motion “To split the bill 50:50 with Tammy Doolittle. Tammy is to be kept informed and provided copies of all invoices and paperwork”. Motion was seconded and passed unanimously.
Barbara Christofferson volunteered to create a packet for Tammy.
Insurance: The Board discussed adding and Errors and Omissions (E & O) supplement and also an umbrella policy to the current insurance policy. The umbrella policy is to bring the HOA in compliance with terms and conditions of the submerged land lease for the docks.
Bill Braid made the motion to “Add a $2 million umbrella policy in addition to an Errors and Omissions supplement to our current insurance policy” Motion was seconded and passed unanimously.
Parking Pass/ Beach Pass: passes are ready for distribution. It was agreed that two parking passes and two beach passes would be issued per property to those that live here or frequent the common area. Out of town members may request passes if they are coming to the area. Barbara Christofferson donated materials to the cost of $75.00 for passes. Additional passes may be purchased from Barbara.
Fred Henkel made the motion that “Beach and car passes will be provided at two (2) per family. Additional passes may be purchased at the cost of $5.00 per pass”. Motion was seconded and passed unanimously.
Beach passes are to be visible on person and parking passes are to be displayed in vehicle. Community rules will be updated to reflect this.
Website Update: Angela Brown is working with Mark Brown to finish up development of the website. Website should be finished by the end of June.
Gazebo Lights/ Electrician: project to connect the gazebo lights to the pump house electric supply was discussed. Once an electrician with an Idaho contractors license has been secured a work party will be organized to prepare the ground and run cable.
Work party volunteers: Bill Braid, Jerry Robinson, Wayne Christofferson and Fred Henkel.
New Business:
Mailbox Assignments: Board discussed how to fill new requests from homeowners for a mailbox. The mailboxes are currently all assigned to homeowners however some members do not use their mailbox. It was suggested that some members may be willing to relinquish their mailbox to the HOA for reassignment to another member. Members would pay a fee of $100.00 to receive a mailbox; returning a mailbox would result in a credit of $100.00 toward HOA dues. Amount determined based on the original purchase price and member agreement made in 2008.
Wayne made a motion that “members who are not actively using their mailbox be contacted and given the option to relinquish their mailbox to the HOA for allocation to another member”. Motion was seconded and passed unanimously.
HOA Dues – late fees: there was some member dissent with regard to paying late fees on 2019 dues. Those members who did pay the late fee are to be given a credit toward their 2020 dues. The subject of late fees is to be discussed at the annual meeting.
Speed Limit Signs: Board discussed purchasing some new, larger, 15mph speed limit signs and changing placement on Beauty Bay Dr. in an effort to increase visibility and awareness to slow down.
Fred Henkel made the motion “Three (3) new, large, speed limit signs are to be posted at new locations along Beauty Bay Drive”. Motion was seconded and passed without dissent.
Barbara to look into purchasing new signs.
Committee Reports:
Architecture Committee: Nothing was ready to be presented at this time. A third volunteer is still needed for this committee.
Committee Members: Wayne Christofferson and Eric Nowoj
Road Committee: Wayne presented on behalf of the committee. Two contract bids were reviewed by the Board, one from Verkist Construction and the other from Groundworks Services. Work can begin on the road once the HOA has secured permits for swales to allow water to drain into the creek. Straw wattle is the required material. Wayne is to complete paperwork to secure the permit.
Bill made the motion “That we contract Groundworks Services to repair the road per specifications in the contract”. Motion was seconded and passed without dissent.
Committee Members: Cory Bridges, Wayne Christofferson, Fred Henkel and Tim Ochoa.
Beach Area Committee: Wayne presented on behalf of the committee. Eric Nowoj to work on building removable benches.
Committee Members: Cory Bridges, Wayne Christofferson and Eric Nowoj.
Common Area Restriction Use Committee: No committee members were present at the meeting.
Committee Members: Debbie Bridges, Tim Ochoa and Anthony Plager.
Meeting was adjourned at 3:00pm.
Meeting minutes submitted by Angela P Brown, Secretary