Date: Tuesday May 22, 2018 @ 6:00pm
Location: 8663 E Beauty Bay Dr.
Members Present:
Bill Braid (Director; President), Barbara Christofferson (Director; Vice President), Fred Henkel (Director), Chris Pratt (Director) via conference call Angela Brown, Secretary/Treasurer
Quorum was met.
Proceedings:
Meeting was called to order at 6:00pm by Chair, Bill Braid
Insurance: It was determined that the current insurance policy (to lapse on June 24, 2018) was not providing enough coverage for the association. A unanimous decision was made to shop for other policy options with policy to include, increased liability for docks as per Idaho Department of Lands requirements, in addition to “Errors and Emissions” insurance. Other additions may include the Gazebo if cost effective.
Bill Braid to shop for policy and present findings to the Board of Directors.
Road Maintenance: Board members discussed the proposal/quote from Verkist Construction to regrade Beauty Bay Drive obtained by the Road Committee. There was concern about information specifically excluded from the proposal, in particular item “a)permits, fees and bond premiums”. The feeling was that contractors should already be insured and bonded. There was also concern that it did not address some of the water runoff that was causing much of erosion issues. There was also discussion that if this is a county road, what would it take to have the county maintain it. More research would be needed. Barbara proposed that we obtain a second quote for grading Beauty Bay Dr.
Road Oiling: Two different road oiling companies have shown interest in doing the work. Information was passed to the road committee via Fred Henkel.
Mowing: Hunter Schueller, the same individual as last year, to mow the common area every two weeks or as needed.
Beauty Bay Lakewater Users Association (BBLUA): as per discussion at the previous Board of Directors meeting BBLUA to forward first installment of $3585.00 to Beauty Bay Homeowners Association (BBHOA).
Flowers vs BBHOA access boundary dispute: clarification still needed. The DoT cannot assist the HOA with this. Reasons given were change of personnel and lack of funds. Beauty Bay Board agreed that an independent survey should be done.
Barbara will call surveyor.
Architecture Committee update: Board is waiting to receive architecture guidelines from the committee.
Barbara to provide examples to help the committee get started.
Fire Prevention: Concern has been expressed from some homeowners that Beauty Bay Estates is becoming overgrown and a potential fire hazard. Bill spoke with Firesmart® representatives for Kootenai County earlier this year. There are currently no funds or grants available for us to access.
Angela will investigate some fire prevention program resources. Depending on findings Barbara may contact forester/tree specialists Nolan or Ken Roberge for input.
Website update: Barbara has been working on the BBHOA website but running into some technical issues. She is going to consult with Kathy Braid to help resolve them.
Open Range Petition: petition is in the early stages of development.
Other Business:
- Annual Meeting in August: Angela will not be available for the annual meeting in August. Barbara will take meeting minutes.
- Docks: Chris Pratt would like to submit a bid to fix or rebuild the dock structure based on discussions from the 2017 annual meeting.
- Speeding: Several homeowners have complained about Joe Bordelon’s nephew, Jake, who is prone to speeding on Beauty Bay Drive. Due to the nature of the road, driving at excessive speed is dangerous. After complaints, action taken by the Bordelon’s appears to be ineffective. The Board discussed what enforceable options, if any, are available to the HOA. Bill and Barbara to explore use of a “speed board” and talk to local law officials.
Announcements:
A special meeting of the Board will be called to review insurance policies when quotes are available.
Meeting was adjourned at 8:10pm.
Minutes submitted by Secretary, Angela P Brown