Meeting Type: Beauty Bay HOA Meeting
Meeting Date: 6-1-2022
Times Called to Order: 4:59 Adjourned: 7:30
Location: Joe Rush’s House
Minutes Prepared: By Dan Sturgis
Quorum Present: 4/5
Date Minutes Approved: 6-29-22
Attendance: Board Members: Renee Bordelon, Tim Ochoa, Joe Rush, Dan Sturgis;
Board Member not present: Becky Schmid; Other: Chris Briner
Agenda Item: Approve 11-8-22 Meeting Minutes
Discussion: Draft minutes emailed to the Board for review and approval. Next Steps/ Action Item/ Vote: Board members to review and approve.
Agenda Item: Put Becky on email/text list
Discussion: Becky is not receiving group text messages. Renee said we were using the old group and we have one with Becky on it. Next Steps/ Action Item/ Vote: Renee sent a group text that included Becky for everyone to start using.
Agenda Item: Financial Update
Discussion: Dan provided update on finances (we have a tight budget and expenses are increasing)…discussed ways to increase HOA income, as well as ways to reduce expenses. Discussed pros and cons of increasing dues vs. a one time special assessment to cover the cost of road maintenance. Next Steps/ Action Item/ Vote: Joe will research insurance to see if we can get a better rate. Money for the dock portion of the insurance will be transferred rom the dock account to the regular account.
Agenda Item: Reserve Account
Discussion: It was determined that the reserve account can be used for any HOA expenditures. Next Steps/ Action Item/ Vote:
Agenda Item: Chronic Late HOA Assessments
Discussion: A particular member is late every year in paying assessments. It is time consuming for the Board to continue to seek payment. The Board discussed the idea of assessing a $25 late fee for the first month, the $50 late fee for the second month, and $100 late fee for the third month. Doubling the late fee each month. Next Steps/ Action Item/ Vote: Late fees will be on the agenda for the Annual Meeting to vote on.
Agenda Item: Road Maintenance
Discussion: Discussed proposal from Roger Brillhart to rework Beauty Bay Drive. Work would include grading, ditching and bringing in fresh gravel. Cost estimate is $5,000. The board discussed proceeding with a one-time special assessment to pay for this work. This will be brought up for vote at the Annual HOA meeting. Considering finances, work may not be able to take place until next year. Oiling was also discussed. Current cost estimate is $3800. Next Steps/ Action Item/ Vote: Tim will look into ways to reduce the cost of oiling.
Agenda Item: Fire Hazard Mitigation
Discussion: As voted on at the 2021 Annual Meeting, HOA members will be required to weed whack road frontages. Work must be completed by July 1 st or owners will be charged $20 an hour to have the work completed. Tim says Carter is interested in doing the work. Down trees and undergrowth in general were also discussed. This will be an agenda item at the annual meeting, with a possible vote to require this type of clean up/ fire mitigation. Next Steps/ Action Item/ Vote: Dan will email a reminder.
Agenda Item: HOA Maintenance/ Work Party/ Volunteer Opportunities
Discussion: The Board discussed volunteer opportunities and the need to get more members involved. Opportunities could include both manual labor and administrative tasks. Next Steps/ Action Item/ Vote: Discuss at annual meeting with members. Becky will work on coming up with an online sign-up. Current volunteer jobs: order street signs (Renee), street sign installation work party
Agenda Item: Easement for Lake Water System
Discussion: The lake water system needs an official easement from the HOA. Next Steps/ Action Item/ Vote: Renee will follow up with Bill Braid.
Agenda Item: XXXXX Property and Driveway Issues
Discussion: Runoff from XXXXX’s property has degraded Beauty Bay Drive. Next Steps/ Action Item/ Vote: Dan to call and draft letter to requesting that issues be fixed or the work will be contracted out and the family held responsible for cost.
Agenda Item: Review Committee Work
Discussion: See details below:
Beach/Dock Committee: No update or discussion.
Cheryl Nowoj
Wayne Christofferson
Carrie/Chris Briner
Architectural Committee: No update or discussion. Becky has put all members in touch with each other and provided the committee with a description of committee duties.
James Everett
Bill Braid
Raffi Diradourian
Dan Say
Lot Consolidation Committee: Dan will get the addendum out for vote proposing to use the original lot layout of the HOA for assessment purposes.
Renee Bordelon
Patty Bordelon
Bill Braid
Marina/Resort Communication: Renee updated the Board stating the project is status has not changed and there are no updates.
Angela Brown
Wayne Christofferson
Bill Braid
Renee Bordelon
Road Committee: Tim was getting cost estimates on oiling and will look at ways to reduce cost.
Tim Ochoa
Cory Bridges